Snapshot · Pet Care

Pet care GoHighLevel snapshot

The only build in the catalog that tracks the pet rather than the owner. Groom intervals, vaccination dates and boarding seasons all run off that record.

$1,080$1,670ONE-OFF · UNLIMITED SUB-ACCOUNTS
View the works order
  • White-label
  • 12 months of updates
  • Install guide included
  • All sales final once the link is sent

ST-01 · THE TERMS

Installation

We install it. It costs nothing.

The pet is the record, not the owner. Installation is free. You get 15 hours of dedicated installation support with it, to be used within 8 days of purchase. It is an allowance of hours, not 8 days of open-ended help, so book the time in and spend it. When the 15 hours are spent, or the 8 days are up, anything further is quoted before it is started and billed as work. Nothing lands on an invoice unannounced.

Installing the snapshot into the sub-account, with the QA pass and the walkthrough
Rebranding the website: your client’s name, colours, logo, domain and booking links
A2P 10DLC registration and setup, opt-in wording checked before it is filed
Email service setup: domain email integrated in HighLevel and the sending domain authenticated
Creating a few more automations where the build needs them, and retuning the ones in it

Never in the hours, on any build: third-party integrations, third-party api work, custom software development. Those are commissioned separately and quoted before a spark is struck.

Book a call about this build

Questions, or want a look at the build before you buy it? Book a call and we will walk you through the account.

ST-02 · THE NINE

What lands in the sub-account

Nine pieces, forged for pet care.

One list, not two. Every build carries the same nine pieces, and every part we deliver is stamped into the piece it belongs to and described once. Open a part to see what it fixes for a pet care, what changes, and how it pays back. There are no quantities on it: what is in the build is stated, not counted.

  1. CATCHThe lead arrives and is answered
  2. HEATCold and quiet contacts brought back up
  3. STRIKEThe booking held and protected
  4. QUENCHThe finished job set as public proof
  5. TEMPERThe client kept, for years not weeks
01CATCH

Professional Website

Separate grooming, boarding and daycare pages, copy already written, an intake that takes up to four animals on one profile, and the correct diary under each.

  • A page per service
  • Four-pet profile intake
  • Service calendars embedded

STAMPED FROM

AI Studio websiteGrooming, boarding, daycare, each its own
The gap
Pet owners buy on photographs and on reassurance. Most grooming sites offer a phone number, a gallery from three years ago, and nothing about a nervous rescue.
After the strike
AI Studio ships separate pages for grooming, boarding and daycare, copy included, a profile intake that holds several animals per household, and the matching diary under each.
What it pays back
Assume a designer quotes your client $1,800 and a month of chasing copy. Rolling the site into your install fee makes the hand-off look like a bargain either way.
FunnelsBoarding enquiry and the package page
The gap
Holiday boarding fills on reputation alone. The good weeks overflow, the shoulder weeks sit empty, and there is nowhere for paid traffic to land.
After the strike
The build carries the pages a pet business actually needs: new client booking, a priced grooming menu, boarding and daycare enquiry, a vaccination clinic signup, a referral page.
What it pays back
Say a Christmas boarding week runs $390 a dog. Four extra pens booked off an early enquiry page, six weeks out, is the whole December problem solved.
Forms and surveysConsent, coat and the jab upload
The gap
Nothing safe happens until your client knows the breed, how matted the coat is, whether the dog bites, and that the jabs are current. The phone gives none of that.
After the strike
The profile form takes it up front, with the vaccination card uploaded as an image, a handling consent line, and permission to put the finished cut on Instagram.
What it pays back
Say one dog a month is turned away for a missing record. On an $80 groom that is a leak the intake form seals before the first booking is taken.
02CATCH

AI Receptionist

Asks for the animal before it asks for the owner, says the vaccination requirement out loud on the call, and puts the groom or the boarding in the correct diary.

  • Pet and breed captured first
  • Vaccination check on the call
  • English and Spanish

STAMPED FROM

1 AI ReceptionistAnswered while the dryer is running
The gap
Your client is holding a soaking spaniel with both hands. The phone rings. The owner booking a fortnight of Christmas boarding gives up and calls the kennel down the road.
After the strike
Voice AI answers day or night. It takes the animal, the breed and the size, states the vaccination rule before the booking exists, and drops it in the correct diary.
What it pays back
On a $95 full groom, two calls a day hitting voicemail through the morning rush adds up to a lost week every month. Recover a slice and the install is covered.
03CATCH

AI Chatbot

Lives on Instagram where pet owners actually book, answers breed pricing and vaccination rules, and takes the slot without a phone call.

  • Instagram and site chat
  • Breed pricing answers
  • Books grooming slots

STAMPED FROM

1 AI ChatbotCockapoo pricing in the DMs
The gap
Pet owners do not ring. They message on Instagram at half ten at night asking what a cockapoo costs and whether the kennel cough jab is compulsory.
After the strike
Text AI covers Instagram, the widget, SMS and email. Pricing comes off the breed and the coat, the jab requirement is said out loud, and the slot is taken.
What it pays back
Assume a dozen pricing DMs a week that your client answers between dogs, badly and late. Three converted at $80 a groom and the widget has funded your monthly fee.
04HEAT

AI Outbound Caller

Calls the owners whose dog is past its breed interval and the boarding enquiries that never confirmed, before the holiday week fills without them.

  • Past breed interval
  • Unconfirmed boarding
  • Voicemail with a booking link

Runs on Workflows and Nurture campaign, described once where they are stamped rather than twice here.

05STRIKE

Smart Appointment System

Sends the drop-off window with the vaccination requirement stated in the same message, so nobody turns up with an excited dog and is turned away.

  • 24h, 1h and 15min ladder
  • Vaccination attached
  • Recovery call inside 60 min

STAMPED FROM

Appointment reminders, confirmations and no-show recoveryVaccination stated in the same text
The gap
An owner arrives with a bouncing labrador and no proof of a jab. The dog goes home unwashed, the table stands empty, and the goodwill goes with it.
After the strike
One message carries the drop-off window and the jab requirement together. Reminders step down from the day before to the final quarter hour. A miss gets a call back.
What it pays back
If three dogs a week never arrive and a groom bills $80, refilling those tables covers your fee. The recovery line is built against a 70% target.
06QUENCH

Review Automation

One address counts once. A family with three dogs on the same six-week cycle hears from it once, not three times in a week.

  • Deduplicated by household
  • Two follow-ups, then stop
  • One ask per client per year

STAMPED FROM

Review automationSent once the cut is seen
The gap
Your client's happiest customer is the one collecting a schnauzer that finally looks right. She says so out loud, at the counter, and it goes nowhere near Google.
After the strike
The ask goes out hours after pickup, counted per address rather than per animal, and a nervous first visit is kept out of it until the second groom.
What it pays back
Assume a thin profile costs your client two callers a month who pick a chain groomer instead. At $80 a groom, a year of steady requests is not a marginal number.
07QUENCH

Review Harvesting

Goes out a few hours after pickup, once the owner has actually seen the cut. A first nervous visit is left out of it entirely.

  • Trigger: pickup complete
  • First visits skipped
  • Google and Facebook links

Runs on Review automation, described once where they are stamped rather than twice here.

08TEMPER

Lifetime Nurture Campaigns

Recall on the grooming interval, chains that watch vaccination expiry, boarding pushed six weeks ahead of the holidays, and an adoption anniversary note people actually reply to.

  • Interval and vaccination recall
  • Holiday boarding campaigns
  • Anniversary and referral

STAMPED FROM

Nurture campaignPuppy enquiry in March, groom in June
The gap
A puppy owner messages in March about a first groom. They are not ready for months. By June the mobile van that kept talking has the booking.
After the strike
The line carries an enquiry to a first appointment, then keeps working: interval prompts, jab expiry notes, and a birthday message owners answer instead of ignoring.
What it pays back
A puppy converted at eight months might sit on the books for a decade. If each groom is $80 and the cycle is six weeks, one saved enquiry dwarfs your fee.
Seasonal automationHalf term, the moult, and Christmas
The gap
The kennel is either full or echoing. Enquiries land ten days before half term, by which point the pens have gone to regulars who booked a year ahead.
After the strike
The holiday push fires six weeks ahead of each date your client sets. A de-shed campaign lands before the moult. Festive kennel slots are released in autumn.
What it pays back
On a $390 stay and a kennel half empty through half term, another half dozen pens booked over a year dwarfs what the sub-account cost to stand up.
09TEMPER

Database Reactivation

Goes after the pets not seen in six months, measured against their own breed interval, which is a nudge most owners are glad of rather than irritated by.

  • 6 month lapsed pets
  • Keyed to breed interval
  • AI calling campaign

Runs on Nurture campaign and Custom fields, described once where they are stamped rather than twice here.

THE FRAME

Four parts belong to no single piece. They carry all nine, which is why they are listed once, here, rather than nine times above.

Pipelines

First enquiry to a booked cycle

The gap
A first-time customer comes once and vanishes. Nothing on the floor records whether that dog ever joined the regular cycle or quietly went elsewhere after one visit.
After the strike
The board tracks enquiry, completed pet profile, first appointment, attendance, recall cycle and package holder as separate stages. Your client can see the drop-off point without asking.
What it pays back
Say a dog on a six-week cycle bills $80 each time and stays with your client for years. Spotting the first-timers who never made it onto the cycle beats any lead campaign.

Workflows

Recall keyed to coat, not calendar

The gap
A dog booked on a six-week cycle turns up matted at eleven weeks. Nobody rang. The owner assumed your client would, and the groom now takes twice as long.
After the strike
Recall runs off the interval the breed and the coat actually need. The jab expiry chain starts before the stay is due. Boarding enquiries chase themselves to confirmed.
What it pays back
Forty regulars sliding from six weeks to nine costs a groom apiece over a year. Assume $80 a groom and the recall line pays for the build many times over.

Custom values

Set once, reuse for every kennel

The gap
The second grooming client you install for has different pricing bands, a different vaccination policy and different holiday dates. None of that should mean opening templates.
After the strike
Trading name, coverage area, size bands, jab policy wording, the drop-off window, this year's holiday dates and every booking link are all placeholders. Set once, done.
What it pays back
Say you stand up four grooming sub-accounts this year. If each would otherwise cost half a day of hunting through templates, the placeholders return two full days of billable time.

Custom fields

The record belongs to the animal

The gap
A poodle needs a different interval to a labrador and a rescue that snaps needs a note before the clippers come out. None of that fits an owner record.
After the strike
Name, breed, coat type, temperament, groom interval and jab expiry are held against each animal, not the household. Recall, boarding and the review run all read from there.
What it pays back
If a temperament note heads off a single bite or a muzzled emergency in a year, it has earned the install alone, before anyone counts the grooms at $80 each.

Nine pieces in every build, never eight and never ten. The 70% no-show recovery and the 5 to 10 reviews a month are what these pieces are tuned to produce. They are targets we build to, not measured results from a named client.

ST-03 · THE HEAT

Automation

The workflows that do the work.

The workflows that carry the load, by name. The rest are listed in the install guide.

Pet profile and vaccination intake
Breed based groom interval recall
Vaccination expiry reminder
Holiday boarding early bird
Post-visit review request
Lapsed pet win-back

FUNNELS

  • New client
  • Grooming menu
  • Boarding enquiry
  • Daycare package
  • Vaccination clinic
  • Referral

PIPELINE STAGES

  • New client to first visit
  • Recall cycle

CALENDARS

  • Grooming
  • Boarding
  • Daycare
  • Vaccination clinic

Named, not counted. What each of them is for on a pet care build is in the pieces above.

ST-04 · THE LINE

How the complete system works

Lead capture to lifetime client.

The nine above are what lands in the account. This is the run: five stages, three moving parts each, in the order they fire for a pet care build.

  1. 1CHARGE

    Everything that comes through the door

    Four ways in, one routed path, nothing left ringing.

    Owners book on Instagram at nine at night and by phone at eight in the morning. Both are answered, with the pet and the breed captured first.

    The line that never rings out

    • Picked up on the first ring, at any hour
    • Works out what the caller wants by asking, not by menu
    • Puts them in a slot before the call ends
    • Switches between English and Spanish mid-conversation
    • Passes a live one to your team while they are still on
    • 24/7 pickup
    • Books in-call
    • EN/ES

    Typed enquiries, wherever they are typed

    • SMS, email, Messenger and Instagram answered in seconds
    • The site widget runs the same qualifying questions
    • Writes service type and preference straight to the record
    • Hands over to a person the moment it should
    • Drops the contact into follow-up as the chat closes
    • Five inboxes
    • One script
    • Human handoff

    Form fills and paid traffic

    • Every submission starts the ten-day run
    • Email, SMS and AI calling work the lead together
    • Routed by service type to the right path
    • Source stamped on the record for attribution
    • Carried into the grooming appointment without a manual step
    • Attribution
    • Three channels
    • Auto-route
  2. 2SOAK

    Bringing a cold lead up to temperature

    Ten days of heat on a owner who would otherwise cool to nothing.

    Ten days of nurture is reassurance: who handles the animal, what the vaccination rules are, and what happens on a first nervous visit.

    Days one to three, in writing

    • Opens with the offer, not a greeting
    • What the work involves, written for the trade
    • Proof from people in the same position
    • One thing to do: pick a time

    Days four to seven, by text

    • A dated offer with a reason to move now
    • One short line of proof, not a paragraph
    • A booking link that takes a single tap
    • Pressure without the shouting

    Days eight to ten, on the phone

    • A call that reopens the conversation
    • Meets the objection that stalled them
    • Takes the grooming appointment while they are still talking
    • Leaves something worth returning if not
  3. 3STRIKE

    Holding the booking once it is made

    A slot that stays filled, and a way back when it does not.

    A missed groom is an hour of table time gone. The confirmation carries the drop-off window and the vaccination requirement, then the ladder runs.

    Confirmed the moment it is set

    • Text with the details, sent immediately
    • Calendar file for Google and Outlook
    • Email copy written to the contact record
    • Pet profile and vaccination form sent ahead of the visit

    Three reminders, falling closer

    • A day out, by text and by email
    • An hour out, the on-the-way note
    • Fifteen minutes out, the last word
    • Moving the slot takes one tap, not a call

    When the slot is missed

    • Called back inside the hour, not the next morning
    • Finds out what happened in conversation
    • Puts them back in the diary on the same call
    • Inside 60 min
    • 70% recovery target
  4. 4QUENCH

    Setting the finished job as public proof

    Every completed visit cooled into something a stranger can read.

    The ask goes out a few hours after pickup once the owner has seen the groom, and never after a first visit.

    Asking at the right moment

    • A satisfaction check two hours after the visit
    • Happy: the Google and Facebook links follow
    • Unhappy: raised internally, never pushed public
    • Typically five to ten reviews a month, unattended

    Answering what comes back

    • Every positive review gets a reply
    • Written to the review, not from one template
    • Negative ones answered with care, not defence
    • Anything serious lands with a person

    Putting the proof back to work

    • Review text published back onto the site
    • Trust signals where the decision gets made
    • Lifts conversion on pages that already rank
    • Feeds what Google reads for local position
  5. 5TEMPER

    Keeping the client for years, not one job

    The owner stays on the books long after the invoice clears.

    This trade runs on intervals. Breed recall, vaccination expiry, holiday boarding six weeks out and an adoption anniversary note.

    Staying in view

    • Prompts timed to the trade calendar
    • A check-in every quarter
    • Something on the birthday and the anniversary
    • A yearly prompt to review the arrangement

    Answering without you

    • Common questions handled at any hour
    • Moves an appointment without a phone call
    • Reports where things stand on request
    • Finds and sends a document when asked

    Going back to the quiet list

    • Six months of silence opens the trigger
    • A return offer with something real in it
    • A referral ask once a month
    • A VIP tier for the owners who keep returning

ST-05 · THE CASE

Why it is worth forging

What it costs you today.

Cold metal

  1. 01Both hands are on a dogThe phone rings all day and nobody can take it, while the bookings that would have filled next week go to whoever answered.
  2. 02Groom intervals live in the owner headA six week dog comes back in eleven weeks, the coat is worse, the groom takes longer, and the year loses five appointments.
  3. 03Boarding fills in the last ten daysThe holiday campaign goes out too late, the kennel runs at seventy percent through the busiest fortnight of the year.
  4. 04Owners arrive without vaccination recordsThe animal is turned away, the slot is dead, and a perfectly good client leaves embarrassed and annoyed.

After the forge

  1. Calls answered with the pet firstName, breed and vaccination status captured before the owner details, then booked into the right diary.02 AI Receptionist
  2. Instagram becomes a booking channelBreed pricing and vaccination rules answered where pet owners actually ask them, at nine at night.03 AI Chatbot
  3. Nobody turned away at the doorThe confirmation carries the drop-off window and the vaccination requirement, every time.05 Smart Appointment System
  4. The interval belongs to the systemBreed recall, vaccination expiry and holiday boarding all run off the pet record rather than memory.08 Lifetime Nurture Campaigns
  5. Lapsed animals brought backSix months quiet against the breed interval, which most owners are relieved rather than annoyed to hear about.09 Database Reactivation

Forged for

  • Grooming salons, kennels and daycare with a recurring client base
  • Businesses with an Instagram following generating enquiries nobody can answer
  • Operators whose boarding calendar fills late every single holiday
  • Anyone willing to hold pet-level records rather than owner-level ones

Not forged for

  • Veterinary practices looking for clinical records, since this is front of house only
  • Mobile groomers with under twenty regulars, where the interval automation has nothing to work with
  • Owners of more than four pets per household, which is past what the record is built to hold

If that second list is you, say so on the build call. We would rather tell you a pet care build is the wrong shape for you than take the money and watch it sit in a sub-account.

The sums, shown

One worked scenario, with every assumption printed. Swap your own numbers into the left column and the rest follows. These are illustrative figures, not measured results from a client.

Assumptions

Regular clients on interval400
Average interval slip2 weeks
Average groom value$85
Grooms lost per client a year1.5

What follows

Grooms lost a year400 clients x 1.5600
Recovered by interval recallassume a quarter come back on time150
Grooms recovered a month150 / 1212.5
Revenue a month12.5 x $85$1,062

Hours back

Off the phone60 calls x 4 min4h
Off recall chasing50 recalls x 4 min3.3h
Off review chasing20 asks x 4 min1.3h
Totalabout 8.6 hours a month

When it pays back. The build is covered inside the first quarter by grooms that would otherwise have slipped from six weeks to eleven.

ST-06 · THE RESULT

What changes for the client

Day one, this happens.

  • A six week dog comes back in six weeks instead of eleven
  • Nobody is turned away at the door because a vaccination lapsed unnoticed
  • Holiday boarding fills six weeks out rather than in the last ten days

We install it, free.

Installation is free on every build in this catalog. We import it into your client’s sub-account, map every custom value, reconnect the integrations and walk a test contact through every workflow. You get a QA report before the client ever logs in.

InstallFree
Support15 hours, within 8 days
IncludesQA report + walkthrough
Book the install call

ST-07 · THE SCOPE

Delivery and support

What the forge takes on.

Clear lines rather than small print. The build and everything it automates stay on our floor. Work that reaches outside HighLevel is commissioned separately and quoted first.

On the floor

  • Installing the snapshot into the sub-account, with the QA pass and the walkthrough
  • Rebranding the website: your client’s name, colours, logo, domain and booking links
  • A2P 10DLC registration and setup, opt-in wording checked before it is filed
  • Email service setup: domain email integrated in HighLevel and the sending domain authenticated
  • Creating a few more automations where the build needs them, and retuning the ones in it

Commissioned separately

Third-party integrations
Anything that has to talk to a system outside HighLevel: an EHR, a shop management system, a wash controller, a comparative rater.
Third-party API work
Keys, endpoints, retries and error handling. Two-way syncs, webhook relays and scheduled migrations.
Custom software development
Portals, calculators and internal tools. Real software, scoped and priced as software.

Anything in the second list is quoted before a spark is struck, or handed to a dedicated VA on a monthly retainer if you would rather have hands than a project. It is never billed to you as a surprise.

Delivery24 business hours
InstallationFree
Install support15 hours, within 8 days

Out of the fire and into the sub-account inside 24 business hours of purchase confirmation. The floor runs 9am to 5pm Central, Monday to Friday, and nothing ships at a weekend, so a Friday afternoon order is struck on Monday. Installation is free. You get 15 hours of dedicated installation support with it, to be used within 8 days of purchase. When the 15 hours are spent, or the 8 days are up, anything further is quoted before it is started and billed as work. Nothing lands on an invoice unannounced.

ST-08 · QUESTIONS

Pet Care FAQ

Before you install.

Proof

From agencies running these builds.

Sample entries. DFY Foundry is a young shop. These cards show how the wall reads and stand in until real clients give us reviews to publish. No rating is claimed to Google while this note is here.

Sample

The HVAC build went into a client sub-account on a Tuesday and the receptionist was taking overnight calls by Thursday. The QA sheet meant we did not have to test it ourselves.
Sample entryAgency owner, Placeholder Agency

HVAC COMPANY SNAPSHOT

Sample

What we bought was the three weeks we did not spend building workflows. The spec sheet listed every one of them before we paid.
Sample entryOperations lead, Placeholder Agency

DENTAL CLINIC SNAPSHOT

Sample

The legal build screens matters before they reach a diary. That alone changed what our client does with their week.
Sample entryFounder, Placeholder Agency

LEGAL PRACTICE SNAPSHOT

Sample

Twelve hours of install support inside ten days, with a named person rather than a ticket queue. We used about eight of them, mostly on A2P.
Sample entryTechnical lead, Placeholder Agency

ROOFING COMPANY SNAPSHOT

Sample

The review engine fires when the job closes rather than when somebody remembers, which is the difference between a profile that grows and one that does not.
Sample entryAccount manager, Placeholder Agency

PLUMBING BUSINESS SNAPSHOT

Sample

We install these under our own brand and the client never sees a third party. The white-label side was done properly, not bolted on.
Sample entryAgency owner, Placeholder Agency

WHITE-LABEL AGENCY SETUP

6 published reviews, each one from an agency whose build we shipped

ST-10 · SHIP

Forge the pet care build.

Take the snapshot on its own, or have us install and test it in your client's sub-account. Either way you get the spec sheet.

Book a build callSee all snapshots

$1,080 ONE-OFF · UNLIMITED SUB-ACCOUNTS · 12 MONTHS OF UPDATES