Snapshot · Chiropractic Practice

Chiropractic practice GoHighLevel snapshot

Built around the care plan, not the first adjustment. Every visit on the plan is protected and a patient who drops off at visit eight gets a call, not a gap in the schedule.

$1,520$2,360ONE-OFF · UNLIMITED SUB-ACCOUNTS
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  • White-label
  • 12 months of updates
  • Install guide included
  • All sales final once the link is sent

ST-01 · THE TERMS

Installation

We install it. It costs nothing.

The save call at visit eight. Installation is free. You get 15 hours of dedicated installation support with it, to be used within 8 days of purchase. It is an allowance of hours, not 8 days of open-ended help, so book the time in and spend it. When the 15 hours are spent, or the 8 days are up, anything further is quoted before it is started and billed as work. Nothing lands on an invoice unannounced.

Installing the snapshot into the sub-account, with the QA pass and the walkthrough
Rebranding the website: your client’s name, colours, logo, domain and booking links
A2P 10DLC registration and setup, opt-in wording checked before it is filed
Email service setup: domain email integrated in HighLevel and the sending domain authenticated
Creating a few more automations where the build needs them, and retuning the ones in it

Never in the hours, on any build: third-party integrations, third-party api work, custom software development. Those are commissioned separately and quoted before a spark is struck.

Book a call about this build

Questions, or want a look at the build before you buy it? Book a call and we will walk you through the account.

ST-02 · THE NINE

What lands in the sub-account

Nine pieces, forged for chiropractic practice.

One list, not two. Every build carries the same nine pieces, and every part we deliver is stamped into the piece it belongs to and described once. Open a part to see what it fixes for a chiropractic practice, what changes, and how it pays back. There are no quantities on it: what is in the build is stated, not counted.

  1. CATCHThe lead arrives and is answered
  2. HEATCold and quiet contacts brought back up
  3. STRIKEThe booking held and protected
  4. QUENCHThe finished job set as public proof
  5. TEMPERThe client kept, for years not weeks
01CATCH

Professional Website

A page per condition with the copy written, an intake that captures the mechanism of injury before the visit, and the exam calendar on every page.

  • A page per condition
  • Mechanism of injury intake
  • Exam calendar embedded

STAMPED FROM

AI Studio websiteCondition pages, no outcome promises
The gap
Half the chiropractic sites out there promise relief and post recovery stories. That is the copy that gets a clinic's ad account restricted and the agency blamed for it.
After the strike
The site lands written at process level: a page per presenting complaint, what an exam involves, what a plan looks like, the diary embedded, and no result claimed anywhere.
What it pays back
If a platform freezes your client's ads for a fortnight on $2,500 a month, that stoppage costs more than the site they would otherwise have argued over for six weeks.
FunnelsExam offer page and screening sign-up
The gap
Your client sponsors a local 5K, hands out a hundred flyers with a QR code, and the code points at a homepage with no offer on it and no diary.
After the strike
Pages arrive built for the offer: the new patient exam, a decompression consult, workshop and screening sign-ups, a referral card. Each one writes straight into the sub-account.
What it pays back
Assume a screening event captures sixty names and a tenth book an exam. At $220 an exam, with plans behind some of them, one weekend covers a month of retainer.
Forms and surveysIntake that stops at the incident
The gap
A chiropractic intake copied off paper wants surgeries, medications and family history. Drop that into a CRM and your client is holding a chart nobody asked them to keep.
After the strike
The forms take what the front desk takes: what hurts, since when, whether a car or a fall caused it, cash or insurer, preferred times, and contact consent.
What it pays back
If intake arriving before the visit saves ten minutes at the start of each exam and your client runs twenty exams a month, that is three hours of table time recovered.
02CATCH

AI Receptionist

Answers the acute pain call when the table is full, asks how long and whether an accident was involved, and takes the same-day exam slot if one exists.

  • Acute vs maintenance triage
  • Flags personal injury early
  • English and Spanish

STAMPED FROM

1 AI ReceptionistThe five o'clock rush, answered anyway
The gap
Between four and six the table runs flat out and the desk is taking payments. That is exactly when the phone rings with somebody in real pain.
After the strike
Voice AI carries the overflow through the rush. It asks how long, whether an accident was involved, whether they have been adjusted before, and drops them into an exam slot.
What it pays back
If your client turns away two acute callers a week during that rush and an exam plus care plan averages $1,600, one saved caller a month is a serious number.
03CATCH

AI Chatbot

Answers “do you take my insurance” and “does it hurt” on the site and Facebook, which are the two questions that stop a first adjustment happening.

  • Insurance questions
  • First-visit reassurance
  • Books the initial exam

STAMPED FROM

1 AI ChatbotAnswers the x-ray and cost question
The gap
First timers want to know whether they will be x-rayed, whether it cracks, and what happens if they cannot afford a plan. None of that gets asked on the phone.
After the strike
Text AI handles it on the site, on Facebook and by SMS, at process level with no diagnosis attached, then hands a booked exam over to the front desk.
What it pays back
Assume three hundred site visitors a month and a fortieth engaging the widget who would otherwise have left. Seven exams at $220 apiece is a real line, not a rounding one.
04HEAT

AI Outbound Caller

Rings the patients who fell out of a care plan around visit eight, which in this practice is the difference between a full table and a half-empty one.

  • Plan drop-off save call
  • Missed adjustment recovery
  • Voicemail with a rebook link

Runs on Workflows and Nurture campaign, described once where they are stamped rather than twice here.

05STRIKE

Smart Appointment System

Confirms every visit on the plan rather than only the first, because a twenty-four visit plan is twenty-four separate chances to lose the patient.

  • 24h, 1h and 15min ladder
  • Every visit on the plan
  • Recovery call inside 60 min

STAMPED FROM

Appointment reminders, confirmations and no-show recoveryThree visits a week, all confirmed
The gap
Early in a plan a patient is on the table three times a week. A dozen reminders a month for one person, and the desk sends none.
After the strike
Every visit on the plan gets a confirmation and a ladder, the cadence follows the taper, and a miss triggers a call while the week still has room.
What it pays back
The build targets 70% no-show recovery. On a table losing ten visits a week at $60 each, most of that comes back and the plan still finishes on schedule.
06QUENCH

Review Automation

The engine paces asks across the plan instead of firing at discharge, so the profile grows every week rather than once a quarter.

  • Paced across the plan
  • Two follow-ups, then stop
  • One ask per care plan

STAMPED FROM

Review automationAsked at the re-exam, once only
The gap
A patient on a thirty visit plan can be asked for a review thirty times if the trigger is appointment complete. Ask twice and they stop reading anything you send.
After the strike
One ask per plan, gated on a re-exam with progress logged, two nudges then silence, and anyone who flagged a problem routed to the doctor rather than to Google.
What it pays back
On thirty patients a month reaching a milestone, if one in six writes something, your client's listing collects a steady stream instead of twelve in a week and nothing after.
07QUENCH

Review Harvesting

The ask waits for a re-exam milestone with progress on the chart, so what comes back is specific rather than a polite five stars.

  • Trigger: re-exam milestone
  • Needs logged progress
  • Google and Facebook links

Runs on Review automation, described once where they are stamped rather than twice here.

08TEMPER

Lifetime Nurture Campaigns

Maintenance visit prompts, desk-posture content that earns a reply, and a family adjustment offer timed to the start of the school year.

  • Maintenance visit prompts
  • Seasonal wellness offers
  • Family and referral rewards

STAMPED FROM

Nurture campaignThe wait between enquiry and first visit
The gap
Somebody enquires while their back is bad and books for the following week. By Thursday the flare has settled and they quietly decide not to turn up.
After the strike
The sequence keeps them warm through that week: what the exam involves, how long it takes, what to wear. Then a long cadence for patients who finished a plan.
What it pays back
Say twenty enquiries a month and five that evaporate before the first visit. Holding two of those at $220 for the exam is before you count anything that follows it.
Seasonal automationJanuary backs, football season, shovel season
The gap
The first snow shovel weekend fills the table on Monday. So does the first weekend of youth football. Nobody at the clinic ever gets ahead of either one.
After the strike
The seasonal line is timed to that year: a new year posture push, pre-season screening for the local teams, a shovel safety note before the first cold snap.
What it pays back
If a pre-season message reaches eight hundred past patients and half a percent book, that is four exams out of something your team set up once and never touches again.
09TEMPER

Database Reactivation

Works the patients discharged six months ago whose complaint reliably returns, which is the campaign almost nobody in this field runs.

  • 6 month post-discharge
  • Keyed to original complaint
  • AI calling campaign

Runs on Nurture campaign and Custom fields, described once where they are stamped rather than twice here.

THE FRAME

Four parts belong to no single piece. They carry all nine, which is why they are listed once, here, rather than nine times above.

Pipelines

Care plan, insured and injury boards

The gap
A cash wellness patient, an insured patient with twelve authorised visits and a personal injury file all behave differently. One board flattens the three into a mess.
After the strike
Cash care, insured and injury each get a board. Care plan runs exam, findings delivered, plan signed, in care, discharged. Insured tracks authorised visits. Injury runs the lien track.
What it pays back
Say your client carries eight injury files. If one stalls a quarter because nobody chased the attorney for records, at $4,500 a file that is the build cost every three months.

Workflows

Findings night, missed adjustment, re-authorisation

The gap
The report of findings appointment is the one that decides everything, and it is booked two days out with nothing at all happening between the exam and the room.
After the strike
The line covers that gap and the ones after it: what findings night is, the nudge on a missed adjustment, the alert when authorised visits are nearly used up.
What it pays back
If a signed plan averages $1,700 and your client loses three findings appointments a month, converting one more of those is worth more than the sub-account costs all year.

Custom values

Doctor, diary, cash rate, policy wording

The gap
Your second chiropractic client charges differently, bills different plans and has two doctors rather than one. Rebuild that by hand and you have spent the retainer.
After the strike
Doctor names and diaries, the cash rate per visit, the plans billed, clinic hours and policy wording. Set those once and the build belongs to that clinic.
What it pays back
Assume you hand this over under your own brand. Sender name, reply number, footer and booking domain are all values, so the rebrand takes minutes rather than a morning.

Custom fields

Visits used, cadence, authorisation remaining

The gap
Attendance risk is a number the EHR holds and the CRM cannot see. Without it, every save call is somebody's memory of who has not been in lately.
After the strike
Plan length, visits used, current cadence, complaint at intake, incident date and authorised visits remaining sit on the contact. Clinical findings stay in the EHR, where they belong.
What it pays back
Assume the desk currently pulls an attendance report on Fridays and rings from it. On twenty at risk patients a week, a nightly automatic check beats one human afternoon.

Nine pieces in every build, never eight and never ten. The 70% no-show recovery and the 5 to 10 reviews a month are what these pieces are tuned to produce. They are targets we build to, not measured results from a named client.

ST-03 · THE HEAT

Automation

The workflows that do the work.

The workflows that carry the load, by name. The rest are listed in the install guide.

Acute pain triage and same-day exam
Care plan visit ladder
Attendance drop-off save call
Re-exam milestone review request
Discharge reactivation at six months
Family and referral offer

FUNNELS

  • New patient exam
  • Condition pages
  • Decompression offer
  • Workshop
  • Referral
  • Review

PIPELINE STAGES

  • New patient
  • Care plan
  • Personal injury

CALENDARS

  • Exam
  • Adjustment
  • Re-exam

Named, not counted. What each of them is for on a chiropractic practice build is in the pieces above.

ST-04 · THE LINE

How the complete system works

Lead capture to lifetime client.

The nine above are what lands in the account. This is the run: five stages, three moving parts each, in the order they fire for a chiropractic practice build.

  1. 1CHARGE

    Everything that comes through the door

    Four ways in, one routed path, nothing left ringing.

    Acute pain does not shop around for long. The call is triaged on how long and whether an accident was involved, and takes a same-day exam if one exists.

    The line that never rings out

    • Picked up on the first ring, at any hour
    • Works out what the caller wants by asking, not by menu
    • Puts them in a slot before the call ends
    • Switches between English and Spanish mid-conversation
    • Passes a live one to your team while they are still on
    • 24/7 pickup
    • Books in-call
    • EN/ES

    Typed enquiries, wherever they are typed

    • SMS, email, Messenger and Instagram answered in seconds
    • The site widget runs the same qualifying questions
    • Writes complaint type and preference straight to the record
    • Hands over to a person the moment it should
    • Drops the contact into follow-up as the chat closes
    • Five inboxes
    • One script
    • Human handoff

    Form fills and paid traffic

    • Every submission starts the ten-day run
    • Email, SMS and AI calling work the lead together
    • Routed by complaint type to the right path
    • Source stamped on the record for attribution
    • Carried into the initial exam without a manual step
    • Attribution
    • Three channels
    • Auto-route
  2. 2SOAK

    Bringing a cold lead up to temperature

    Ten days of heat on a patient who would otherwise cool to nothing.

    Ten days of nurture is aimed at somebody who has never been adjusted: what it is, whether it hurts, and whether their insurance covers it.

    Days one to three, in writing

    • Opens with the offer, not a greeting
    • What the work involves, written for the trade
    • Proof from people in the same position
    • One thing to do: pick a time

    Days four to seven, by text

    • A dated offer with a reason to move now
    • One short line of proof, not a paragraph
    • A booking link that takes a single tap
    • Pressure without the shouting

    Days eight to ten, on the phone

    • A call that reopens the conversation
    • Meets the objection that stalled them
    • Takes the initial exam while they are still talking
    • Leaves something worth returning if not
  3. 3STRIKE

    Holding the booking once it is made

    A slot that stays filled, and a way back when it does not.

    A care plan is twenty-four chances to lose a patient, so the ladder runs on every visit rather than only the first one.

    Confirmed the moment it is set

    • Text with the details, sent immediately
    • Calendar file for Google and Outlook
    • Email copy written to the contact record
    • Mechanism of injury form sent ahead of the visit

    Three reminders, falling closer

    • A day out, by text and by email
    • An hour out, the on-the-way note
    • Fifteen minutes out, the last word
    • Moving the slot takes one tap, not a call

    When the slot is missed

    • Called back inside the hour, not the next morning
    • Finds out what happened in conversation
    • Puts them back in the diary on the same call
    • Inside 60 min
    • 70% recovery target
  4. 4QUENCH

    Setting the finished job as public proof

    Every completed visit cooled into something a stranger can read.

    The ask waits for a re-exam milestone with progress on the chart, which is the only point a review can say something specific.

    Asking at the right moment

    • A satisfaction check two hours after the visit
    • Happy: the Google and Facebook links follow
    • Unhappy: raised internally, never pushed public
    • Typically five to ten reviews a month, unattended

    Answering what comes back

    • Every positive review gets a reply
    • Written to the review, not from one template
    • Negative ones answered with care, not defence
    • Anything serious lands with a person

    Putting the proof back to work

    • Review text published back onto the site
    • Trust signals where the decision gets made
    • Lifts conversion on pages that already rank
    • Feeds what Google reads for local position
  5. 5TEMPER

    Keeping the client for years, not one job

    The patient stays on the books long after the invoice clears.

    The complaint comes back. Maintenance prompts, seasonal pushes and a family offer keep the table full between acute episodes.

    Staying in view

    • Prompts timed to the trade calendar
    • A check-in every quarter
    • Something on the birthday and the anniversary
    • A yearly prompt to review the arrangement

    Answering without you

    • Common questions handled at any hour
    • Moves an appointment without a phone call
    • Reports where things stand on request
    • Finds and sends a document when asked

    Going back to the quiet list

    • Six months of silence opens the trigger
    • A return offer with something real in it
    • A referral ask once a month
    • A VIP tier for the patients who keep returning

ST-05 · THE CASE

Why it is worth forging

What it costs you today.

Cold metal

  1. 01Acute calls arrive when the table is fullSomebody in real pain will ring three clinics in ten minutes. Whoever answers and offers today gets the patient.
  2. 02Care plans quietly stop at visit eightThe patient starts feeling better, stops booking, and nobody calls. The plan is abandoned and the outcome never lands.
  3. 03Discharged patients are never contacted againThe complaint reliably returns, and the practice reliably does nothing about it, so the patient goes wherever they see an advert.
  4. 04Reviews asked for at dischargeBy then the patient has stopped thinking about you. Asked at the re-exam, with progress on the chart, they say something worth reading.

After the forge

  1. Same-day exams where the table allowsTriaged on duration and mechanism, personal injury flagged, and booked while the caller is still on the line.02 AI Receptionist
  2. The whole plan protectedEvery visit gets the ladder, because a twenty-four visit plan is twenty-four chances to lose the patient.05 Smart Appointment System
  3. The save call at visit eightAttendance drop-off triggers a real conversation rather than a gap that appears in next week schedule.04 AI Outbound Caller
  4. Discharged patients reached at six monthsKeyed to their original complaint, which is the campaign almost nobody in this field runs.09 Database Reactivation
  5. Reviews with something specific in themAsked at a re-exam milestone with logged progress, not on a polite last day.07 Review Harvesting

Forged for

  • Clinics selling care plans rather than single adjustments
  • Practices taking acute or personal injury enquiries that need same-day triage
  • Anyone with a discharged patient list they have never contacted
  • Multi-doctor clinics where the front desk is regularly on the floor

Not forged for

  • Cash wellness practices with no plan structure, where most of the retention logic sits unused
  • Clinics wanting clinical outcome tracking, which belongs in an EHR and not in a CRM
  • Anyone unwilling to log re-exam milestones, because the review timing depends on that field

If that second list is you, say so on the build call. We would rather tell you a chiropractic practice build is the wrong shape for you than take the money and watch it sit in a sub-account.

The sums, shown

One worked scenario, with every assumption printed. Swap your own numbers into the left column and the rest follows. These are illustrative figures, not measured results from a client.

Assumptions

New patient calls a week55
Calls that reach voicemail12
Average care plan value$1,800
Plans started per answered call1 in 4

What follows

Missed calls a month12 a week x 4 weeks48
Now answered and triagedthe desk stays on the floor48
Extra plans started48 / 412
Value of those plans12 x $1,800 over the plan$21,600

Hours back

Off the phone55 calls x 4 min3.7h
Off plan reminder calls120 visits x 2 min4h
Off review chasing20 asks x 4 min1.3h
Totalabout 9 hours a month

When it pays back. A single saved care plan covers the build, and the drop-off calls usually save more than one.

ST-06 · THE RESULT

What changes for the client

Day one, this happens.

  • Acute pain calls are triaged and booked the same day where the table allows
  • Every visit on a care plan is confirmed and reminded, not only the first
  • Discharged patients are reached at six months against their original complaint

We install it, free.

Installation is free on every build in this catalog. We import it into your client’s sub-account, map every custom value, reconnect the integrations and walk a test contact through every workflow. You get a QA report before the client ever logs in.

InstallFree
Support15 hours, within 8 days
IncludesQA report + walkthrough
Book the install call

ST-07 · THE SCOPE

Delivery and support

What the forge takes on.

Clear lines rather than small print. The build and everything it automates stay on our floor. Work that reaches outside HighLevel is commissioned separately and quoted first.

On the floor

  • Installing the snapshot into the sub-account, with the QA pass and the walkthrough
  • Rebranding the website: your client’s name, colours, logo, domain and booking links
  • A2P 10DLC registration and setup, opt-in wording checked before it is filed
  • Email service setup: domain email integrated in HighLevel and the sending domain authenticated
  • Creating a few more automations where the build needs them, and retuning the ones in it

Commissioned separately

Third-party integrations
Anything that has to talk to a system outside HighLevel: an EHR, a shop management system, a wash controller, a comparative rater.
Third-party API work
Keys, endpoints, retries and error handling. Two-way syncs, webhook relays and scheduled migrations.
Custom software development
Portals, calculators and internal tools. Real software, scoped and priced as software.

Anything in the second list is quoted before a spark is struck, or handed to a dedicated VA on a monthly retainer if you would rather have hands than a project. It is never billed to you as a surprise.

Delivery24 business hours
InstallationFree
Install support15 hours, within 8 days

Out of the fire and into the sub-account inside 24 business hours of purchase confirmation. The floor runs 9am to 5pm Central, Monday to Friday, and nothing ships at a weekend, so a Friday afternoon order is struck on Monday. Installation is free. You get 15 hours of dedicated installation support with it, to be used within 8 days of purchase. When the 15 hours are spent, or the 8 days are up, anything further is quoted before it is started and billed as work. Nothing lands on an invoice unannounced.

ST-08 · QUESTIONS

Chiropractic Practice FAQ

Before you install.

Proof

From agencies running these builds.

Sample entries. DFY Foundry is a young shop. These cards show how the wall reads and stand in until real clients give us reviews to publish. No rating is claimed to Google while this note is here.

Sample

The HVAC build went into a client sub-account on a Tuesday and the receptionist was taking overnight calls by Thursday. The QA sheet meant we did not have to test it ourselves.
Sample entryAgency owner, Placeholder Agency

HVAC COMPANY SNAPSHOT

Sample

What we bought was the three weeks we did not spend building workflows. The spec sheet listed every one of them before we paid.
Sample entryOperations lead, Placeholder Agency

DENTAL CLINIC SNAPSHOT

Sample

The legal build screens matters before they reach a diary. That alone changed what our client does with their week.
Sample entryFounder, Placeholder Agency

LEGAL PRACTICE SNAPSHOT

Sample

Twelve hours of install support inside ten days, with a named person rather than a ticket queue. We used about eight of them, mostly on A2P.
Sample entryTechnical lead, Placeholder Agency

ROOFING COMPANY SNAPSHOT

Sample

The review engine fires when the job closes rather than when somebody remembers, which is the difference between a profile that grows and one that does not.
Sample entryAccount manager, Placeholder Agency

PLUMBING BUSINESS SNAPSHOT

Sample

We install these under our own brand and the client never sees a third party. The white-label side was done properly, not bolted on.
Sample entryAgency owner, Placeholder Agency

WHITE-LABEL AGENCY SETUP

6 published reviews, each one from an agency whose build we shipped

ST-10 · SHIP

Forge the chiropractic practice build.

Take the snapshot on its own, or have us install and test it in your client's sub-account. Either way you get the spec sheet.

Book a build callSee all snapshots

$1,520 ONE-OFF · UNLIMITED SUB-ACCOUNTS · 12 MONTHS OF UPDATES