Snapshot · Med Spa Clinic

Med spa clinic GoHighLevel snapshot

Consults booked, no-shows recovered, packages resold. Built around the two numbers a med spa owner actually watches: consult show rate and average client value.

$1,580$2,450ONE-OFF · UNLIMITED SUB-ACCOUNTS
View the works order
  • White-label
  • 12 months of updates
  • Install guide included
  • All sales final once the link is sent

ST-01 · THE TERMS

Installation

We install it. It costs nothing.

Consult show rate, not just bookings. Installation is free. You get 15 hours of dedicated installation support with it, to be used within 8 days of purchase. It is an allowance of hours, not 8 days of open-ended help, so book the time in and spend it. When the 15 hours are spent, or the 8 days are up, anything further is quoted before it is started and billed as work. Nothing lands on an invoice unannounced.

Installing the snapshot into the sub-account, with the QA pass and the walkthrough
Rebranding the website: your client’s name, colours, logo, domain and booking links
A2P 10DLC registration and setup, opt-in wording checked before it is filed
Email service setup: domain email integrated in HighLevel and the sending domain authenticated
Creating a few more automations where the build needs them, and retuning the ones in it

Never in the hours, on any build: third-party integrations, third-party api work, custom software development. Those are commissioned separately and quoted before a spark is struck.

Book a call about this build

Questions, or want a look at the build before you buy it? Book a call and we will walk you through the account.

ST-02 · THE NINE

What lands in the sub-account

Nine pieces, forged for med spa clinic.

One list, not two. Every build carries the same nine pieces, and every part we deliver is stamped into the piece it belongs to and described once. Open a part to see what it fixes for a med spa clinic, what changes, and how it pays back. There are no quantities on it: what is in the build is stated, not counted.

  1. CATCHThe lead arrives and is answered
  2. HEATCold and quiet contacts brought back up
  3. STRIKEThe booking held and protected
  4. QUENCHThe finished job set as public proof
  5. TEMPERThe client kept, for years not weeks
01CATCH

Professional Website

One page per treatment, copy already written, an intake form that handles consent properly, and the consult diary sitting under every offer.

  • A page per treatment
  • Consent-aware intake
  • Consult calendar embedded

STAMPED FROM

AI Studio websiteTreatment pages without a single before-and-after
The gap
The site your client wants has a results gallery and a testimonial about how many years it took off. That is the fastest route to a restricted ad account.
After the strike
AI Studio builds the site around process instead: what each treatment is, what the appointment involves, expected downtime, pricing placeholders, consult diary embedded, no outcome claimed anywhere.
What it pays back
If a paused ad account costs your client $4,000 of stalled spend and a fortnight of enquiries, a site written to stay inside platform rules is cheap insurance.
FunnelsIntro offer, gift card, launch RSVP
The gap
Your client buys a new device and announces it to an Instagram audience with nothing behind it. The launch runs on a link in bio and a DM thread.
After the strike
Pages land stamped and ready to brand: a first treatment intro offer, membership enrolment, gift cards, an event RSVP, a referral page. Every one with the diary attached.
What it pays back
Assume a launch evening fills forty seats and ten book. At a $900 first course of treatment, the launch page and its reminder line covered the device deposit outright.
Forms and surveysBooking questions only, consent stays clinical
The gap
Consent, the contraindication list and the good faith exam paperwork belong to the clinic's own system. A web form collecting them is a liability with a submit button.
After the strike
The forms ask what your client's desk asks: treatment interest, availability, how they heard, and permission to contact. Consent and history are handled in the room, on the clinic system.
What it pays back
Assume your client already pays for consent software. Keeping the web form to booking questions means you are not paying twice, or storing the same answers in two separate places.
02CATCH

AI Receptionist

Takes the front desk line while the injector is with a client, works out which treatment the caller is after, and books the consult without anyone hearing hold music.

  • Routes by treatment interest
  • Holds the chair with a deposit
  • English and Spanish

STAMPED FROM

1 AI ReceptionistFront desk covered, injector never interrupted
The gap
An injector with a needle in their hand is not answering the phone, and neither is the one person on the desk who is also taking payment and rebooking.
After the strike
Voice AI holds the line day and night. It qualifies by treatment interest, quotes at menu level only, takes a deposit and books the right injector diary.
What it pays back
Say your client misses five calls a day. If one in ten was a first filler appointment at $600, that is a month of retainer sitting unheard in the voicemail box.
03CATCH

AI Chatbot

Handles pricing, downtime and aftercare questions in Instagram DMs and on SMS, which is where aesthetics enquiries actually arrive.

  • Instagram and SMS first
  • Screens for treatment fit
  • Aftercare for existing clients

STAMPED FROM

1 AI ChatbotThe midnight DM gets a real reply
The gap
Aesthetics runs on DMs at midnight. Your client answers them at nine the next morning between two patients, by which point the thread has gone cold and quiet.
After the strike
Text AI replies inside the minute across Instagram, Messenger, SMS and the site. Pricing at menu level, downtime in plain terms, anything medical pushed to the consult.
What it pays back
Assume eighty DMs a month and a third going unanswered until the next day. Converting a handful at a $450 first treatment is the difference between a retainer and a raise.
04HEAT

AI Outbound Caller

Rings back the consults that never showed and anyone whose package has run dry, which is how a blank hour on the injector diary gets filled inside the same week.

  • No-show callback in the hour
  • Package balance exhausted
  • Voicemail with a rebook link

Runs on Workflows and Nurture campaign, described once where they are stamped rather than twice here.

05STRIKE

Smart Appointment System

Confirms the consult instantly, sends prep instructions with the reminders, and chases the miss before the slot is gone for good.

  • 24h, 1h and 15min ladder
  • Prep instructions attached
  • Recovery call inside 60 min

STAMPED FROM

Appointment reminders, confirmations and no-show recoveryDeposit taken, prep sent, miss chased
The gap
A consult that no-shows is annoying. A booked treatment that no-shows costs the room, the injector's hour and the product that was already drawn up for it.
After the strike
Confirmation the second it is booked, deposit terms stated, prep and downtime notes riding with each reminder, and a recovery call while the slot can still be resold.
What it pays back
Tuned to a 70% no-show recovery target. On six failed bookings a week, at $500 of average treatment value, most of that lands back on the diary rather than gone.
06QUENCH

Review Automation

The engine behind it: SMS, then email, then a DM, with anyone who already reviewed suppressed and anyone unhappy routed to the manager instead.

  • SMS, email, then DM
  • Unhappy routed internally
  • Suppresses anyone reviewed

STAMPED FROM

Review automationAsked at the two week check
The gap
Ask a client for a review as they walk out with ice on their face and you get nothing, or something honest about how it looks right now.
After the strike
The ask waits for the follow-up point, skips anybody who reported a concern, nudges twice and stops, and never counts the same client more than once in a year.
What it pays back
On forty treatments a month, if one in eight replies, your client's listing gathers a steady handful rather than the fifteen in a week pattern platforms are good at spotting.
07QUENCH

Review Harvesting

The ask fires post-treatment, once the aftercare window has closed and the result has actually settled, not while the client is still swollen.

  • Trigger: aftercare day 3
  • Google and Facebook links
  • Satisfaction check first

Runs on Review automation, described once where they are stamped rather than twice here.

08TEMPER

Lifetime Nurture Campaigns

Treatment-interval reminders on the client’s own cycle, seasonal skin pushes, birthday credit and the referral reward.

  • Treatment interval reminders
  • Seasonal and birthday offers
  • Referral rewards

STAMPED FROM

Nurture campaignEnquiry to consult, then the interval
The gap
Somebody asks about a treatment, does not book, and is never touched again until a Black Friday email lands nine months later with no context whatsoever.
After the strike
A weekly sequence through the decision window on process and cost. Then a long rhythm keyed to whatever they last had, not to whatever your client is promoting.
What it pays back
Say a hundred and fifty enquiries a year never convert. If ten come back at $450 apiece, a sequence written once has paid for itself and keeps paying after.
Seasonal automationParty season in October, bodies in February
The gap
December gets booked in December, which is far too late. A client who wants to look their best at a party in three weeks needed to start six weeks ago.
After the strike
The seasonal line works backwards from the date. Party season opens in October with the lead time stated, body work runs from February, gift cards go live before the shops.
What it pays back
If a course of body treatment is $2,200 and the February run books five that would otherwise have arrived in May and been turned away, the season funded the year.
09TEMPER

Database Reactivation

Half a year of silence triggers a call, and the reason to return is the treatment they already liked rather than whatever is on offer this month.

  • 6 month dormant trigger
  • Win-back on last treatment
  • AI calling campaign

Runs on Nurture campaign and Custom fields, described once where they are stamped rather than twice here.

THE FRAME

Four parts belong to no single piece. They carry all nine, which is why they are listed once, here, rather than nine times above.

Pipelines

Consult, package balance, membership at risk

The gap
A member whose card declined and a stranger who filled in a form are entirely different problems, and on one board they look identical to whoever opens it Monday.
After the strike
Consult, package and membership each get a board. Consult runs enquiry, booked, attended, plan given, deposit, treated. Packages track sessions remaining. Membership runs billed, failed, at risk, lapsed.
What it pays back
If your client carries sixty members at $99 a month and four lapse quietly each quarter through a failed card, catching half of those is thousands a year in recurring revenue.

Workflows

Model call fill, card retry, package prompt

The gap
A cancellation at eleven leaves an injector hour empty at two. Filling it means somebody texting a list of regulars by hand, which never happens on a busy day.
After the strike
The line fires the fill offer the moment a slot drops, retries a failed membership card on a schedule, and prompts the rebook when a package is nearly spent.
What it pays back
Say two injector hours a week go empty at $700 an hour of chair value. Filling half of them is more than the build cost inside the first two months.

Custom values

Menu prices, injectors, deposit and cancellation terms

The gap
The second med spa you install for charges differently, runs three injectors instead of one, and has its own cancellation policy. None of that should mean opening the build.
After the strike
Menu pricing, injector names and diaries, clinic address, deposit amount, cancellation terms and the compliance wording are all values you set once when the build lands.
What it pays back
Say the offer wording changes four times a year with each promotion. Held as a value, one edit updates everything; written inline, it is an afternoon of hunting each time.

Custom fields

Units, sessions left, membership tier

The gap
Your client can tell you who came in yesterday. They cannot tell you which clients have one laser session left and never booked it, without opening the booking system.
After the strike
Sessions remaining, last treatment date, membership tier, treatment interest and lead source live on the contact record. Charts and notes never leave the clinic's own system.
What it pays back
Assume a third of your client's contacts have no source recorded. Once that field is populated on every new enquiry, next quarter's ad spend is decided on data rather than a hunch.

Nine pieces in every build, never eight and never ten. The 70% no-show recovery and the 5 to 10 reviews a month are what these pieces are tuned to produce. They are targets we build to, not measured results from a named client.

ST-03 · THE HEAT

Automation

The workflows that do the work.

The workflows that carry the load, by name. The rest are listed in the install guide.

Consult confirmation ladder
No-show recovery + rebook
Treatment plan follow-up
Package and membership upsell
Birthday and anniversary offer
Lapsed client win-back

FUNNELS

  • Consult booking
  • Offer landing
  • Membership
  • Gift card
  • Event
  • Reactivation
  • Referral

PIPELINE STAGES

  • Consult
  • Treatment plan
  • Membership

CALENDARS

  • Consult
  • Treatment
  • Injector-specific

Named, not counted. What each of them is for on a med spa clinic build is in the pieces above.

ST-04 · THE LINE

How the complete system works

Lead capture to lifetime client.

The nine above are what lands in the account. This is the run: five stages, three moving parts each, in the order they fire for a med spa clinic build.

  1. 1CHARGE

    Everything that comes through the door

    Four ways in, one routed path, nothing left ringing.

    The phone rings hardest when every injector is already in a room with a needle.

    The line that never rings out

    • Picked up on the first ring, at any hour
    • Works out what the caller wants by asking, not by menu
    • Puts them in a slot before the call ends
    • Switches between English and Spanish mid-conversation
    • Passes a live one to your team while they are still on
    • 24/7 pickup
    • Books in-call
    • EN/ES

    Typed enquiries, wherever they are typed

    • SMS, email, Messenger and Instagram answered in seconds
    • The site widget runs the same qualifying questions
    • Writes treatment interest and preference straight to the record
    • Hands over to a person the moment it should
    • Drops the contact into follow-up as the chat closes
    • Five inboxes
    • One script
    • Human handoff

    Form fills and paid traffic

    • Every submission starts the ten-day run
    • Email, SMS and AI calling work the lead together
    • Routed by treatment interest to the right path
    • Source stamped on the record for attribution
    • Carried into the consult without a manual step
    • Attribution
    • Three channels
    • Auto-route
  2. 2SOAK

    Bringing a cold lead up to temperature

    Ten days of heat on a client who would otherwise cool to nothing.

    Aesthetics buyers research for a fortnight before they book anything.

    Days one to three, in writing

    • Opens with the offer, not a greeting
    • What the work involves, written for the trade
    • Proof from people in the same position
    • One thing to do: pick a time

    Days four to seven, by text

    • A dated offer with a reason to move now
    • One short line of proof, not a paragraph
    • A booking link that takes a single tap
    • Pressure without the shouting

    Days eight to ten, on the phone

    • A call that reopens the conversation
    • Meets the objection that stalled them
    • Takes the consult while they are still talking
    • Leaves something worth returning if not
  3. 3STRIKE

    Holding the booking once it is made

    A slot that stays filled, and a way back when it does not.

    An empty injector hour is the most expensive thing in the building.

    Confirmed the moment it is set

    • Text with the details, sent immediately
    • Calendar file for Google and Outlook
    • Email copy written to the contact record
    • Pre-treatment questionnaire sent ahead of the visit

    Three reminders, falling closer

    • A day out, by text and by email
    • An hour out, the on-the-way note
    • Fifteen minutes out, the last word
    • Moving the slot takes one tap, not a call

    When the slot is missed

    • Called back inside the hour, not the next morning
    • Finds out what happened in conversation
    • Puts them back in the diary on the same call
    • Inside 60 min
    • 70% recovery target
  4. 4QUENCH

    Setting the finished job as public proof

    Every completed treatment cooled into something a stranger can read.

    Nobody books a first treatment on a clinic with eleven reviews from 2023.

    Asking at the right moment

    • A satisfaction check two hours after the treatment
    • Happy: the Google and Facebook links follow
    • Unhappy: raised internally, never pushed public
    • Typically five to ten reviews a month, unattended

    Answering what comes back

    • Every positive review gets a reply
    • Written to the review, not from one template
    • Negative ones answered with care, not defence
    • Anything serious lands with a person

    Putting the proof back to work

    • Review text published back onto the site
    • Trust signals where the decision gets made
    • Lifts conversion on pages that already rank
    • Feeds what Google reads for local position
  5. 5TEMPER

    Keeping the client for years, not one job

    The client stays on the books long after the invoice clears.

    The money is in the second, sixth and twelfth appointment, not the first.

    Staying in view

    • Prompts timed to the trade calendar
    • A check-in every quarter
    • Something on the birthday and the anniversary
    • A yearly prompt to review the arrangement

    Answering without you

    • Common questions handled at any hour
    • Moves an appointment without a phone call
    • Reports where things stand on request
    • Finds and sends a document when asked

    Going back to the quiet list

    • Six months of silence opens the trigger
    • A return offer with something real in it
    • A referral ask once a month
    • A VIP tier for the clients who keep returning

ST-05 · THE CASE

Why it is worth forging

What it costs you today.

Cold metal

  1. 01The desk cannot answer and injectThe phone rings hardest at the exact hour every room is full. Enquiries land on voicemail and aesthetics buyers do not leave one.
  2. 02Consults booked, consults missedA no-show injector hour is the most expensive empty space in the building, and it is almost never refilled the same day.
  3. 03Packages run out quietlyThe client finishes their sixth session, nobody notices the balance hit zero, and they drift to the clinic that messaged them.
  4. 04A thin, ageing review profileFirst-time aesthetics buyers read every recent review before they spend anything. Eleven reviews from two years ago reads as risk.

After the forge

  1. The front desk stops being a bottleneckCalls answered and routed by treatment interest while every injector stays in the room.02 AI Receptionist
  2. Instagram DMs answered in secondsPricing, downtime and aftercare handled where aesthetics enquiries actually arrive.03 AI Chatbot
  3. Consult show rate goes up, not just bookingsA four-touch confirmation ladder with prep instructions, and a recovery call inside the hour.05 Smart Appointment System
  4. Reviews asked at the right momentAfter the aftercare window, once the result has settled, rather than while the client is still swollen.07 Review Harvesting
  5. The client comes back on their own cycleTreatment-interval reminders, seasonal pushes and birthday credit, running without anyone remembering to send them.08 Lifetime Nurture Campaigns

Forged for

  • Single or multi-room clinics with one to six injectors
  • Clinics selling packages and memberships, not just one-off treatments
  • A practice already running Instagram and Google as its main lead source
  • Owners who want show rate and client value measured, not just bookings

Not forged for

  • Clinics that need clinical records or charting inside the CRM — that stays in your EMR, this handles scheduling and marketing
  • Anyone wanting before-and-after claims or guarantees in the copy, which is exactly what gets aesthetics accounts flagged
  • A brand-new clinic with no treatment menu settled yet, where there is nothing for the pages to sell

If that second list is you, say so on the build call. We would rather tell you a med spa clinic build is the wrong shape for you than take the money and watch it sit in a sub-account.

The sums, shown

One worked scenario, with every assumption printed. Swap your own numbers into the left column and the rest follows. These are illustrative figures, not measured results from a client.

Assumptions

Enquiries a week45
That go unanswered11
Average treatment plan$600
Plans sold per answered enquiry1 in 5

What follows

Missed enquiries a month11 a week x 4 weeks44
Now answered and screenedcall, SMS and Instagram DM44
Extra treatment plans44 / 5, rounded down8
Revenue on those plans8 x $600$4,800

Hours back

Off the phone and DMs44 enquiries x 5 min3.7h
Off confirmation and reminder calls90 appointments x 3 min4.5h
Off review chasing30 asks x 4 min2h
Totalabout 10 hours a month

When it pays back. One consult that converts covers the build outright.

ST-06 · THE RESULT

What changes for the client

Day one, this happens.

  • A four-touch confirmation ladder before every consult
  • No-show recovery that rebooks instead of apologising
  • Membership renewals prompted 14 days out, not on the day

We install it, free.

Installation is free on every build in this catalog. We import it into your client’s sub-account, map every custom value, reconnect the integrations and walk a test contact through every workflow. You get a QA report before the client ever logs in.

InstallFree
Support15 hours, within 8 days
IncludesQA report + walkthrough
Book the install call

ST-07 · THE SCOPE

Delivery and support

What the forge takes on.

Clear lines rather than small print. The build and everything it automates stay on our floor. Work that reaches outside HighLevel is commissioned separately and quoted first.

On the floor

  • Installing the snapshot into the sub-account, with the QA pass and the walkthrough
  • Rebranding the website: your client’s name, colours, logo, domain and booking links
  • A2P 10DLC registration and setup, opt-in wording checked before it is filed
  • Email service setup: domain email integrated in HighLevel and the sending domain authenticated
  • Creating a few more automations where the build needs them, and retuning the ones in it

Commissioned separately

Third-party integrations
Anything that has to talk to a system outside HighLevel: an EHR, a shop management system, a wash controller, a comparative rater.
Third-party API work
Keys, endpoints, retries and error handling. Two-way syncs, webhook relays and scheduled migrations.
Custom software development
Portals, calculators and internal tools. Real software, scoped and priced as software.

Anything in the second list is quoted before a spark is struck, or handed to a dedicated VA on a monthly retainer if you would rather have hands than a project. It is never billed to you as a surprise.

Delivery24 business hours
InstallationFree
Install support15 hours, within 8 days

Out of the fire and into the sub-account inside 24 business hours of purchase confirmation. The floor runs 9am to 5pm Central, Monday to Friday, and nothing ships at a weekend, so a Friday afternoon order is struck on Monday. Installation is free. You get 15 hours of dedicated installation support with it, to be used within 8 days of purchase. When the 15 hours are spent, or the 8 days are up, anything further is quoted before it is started and billed as work. Nothing lands on an invoice unannounced.

ST-08 · QUESTIONS

Med Spa Clinic FAQ

Before you install.

Proof

From agencies running these builds.

Sample entries. DFY Foundry is a young shop. These cards show how the wall reads and stand in until real clients give us reviews to publish. No rating is claimed to Google while this note is here.

Sample

The HVAC build went into a client sub-account on a Tuesday and the receptionist was taking overnight calls by Thursday. The QA sheet meant we did not have to test it ourselves.
Sample entryAgency owner, Placeholder Agency

HVAC COMPANY SNAPSHOT

Sample

What we bought was the three weeks we did not spend building workflows. The spec sheet listed every one of them before we paid.
Sample entryOperations lead, Placeholder Agency

DENTAL CLINIC SNAPSHOT

Sample

The legal build screens matters before they reach a diary. That alone changed what our client does with their week.
Sample entryFounder, Placeholder Agency

LEGAL PRACTICE SNAPSHOT

Sample

Twelve hours of install support inside ten days, with a named person rather than a ticket queue. We used about eight of them, mostly on A2P.
Sample entryTechnical lead, Placeholder Agency

ROOFING COMPANY SNAPSHOT

Sample

The review engine fires when the job closes rather than when somebody remembers, which is the difference between a profile that grows and one that does not.
Sample entryAccount manager, Placeholder Agency

PLUMBING BUSINESS SNAPSHOT

Sample

We install these under our own brand and the client never sees a third party. The white-label side was done properly, not bolted on.
Sample entryAgency owner, Placeholder Agency

WHITE-LABEL AGENCY SETUP

6 published reviews, each one from an agency whose build we shipped

ST-10 · SHIP

Forge the med spa clinic build.

Take the snapshot on its own, or have us install and test it in your client's sub-account. Either way you get the spec sheet.

Book a build callSee all snapshots

$1,580 ONE-OFF · UNLIMITED SUB-ACCOUNTS · 12 MONTHS OF UPDATES